Minutes of the Parish Council Meeting held on Tuesday 5th May 2009 at
7.00pm in the Pavilion.
| Present: |
Chairman |
Cllr Bryant |
| |
|
Cllr Neal
Cllr Bridger
Cllr Chant
Cllr Lawson
Cllr Plummer
Cllr Young
Cllr Snow |
| Cllr Dowden – NDDC Councillor |
| The Clerk Sally Upshall |
There were five members of the public present.
Cllr Mrs Plummer opened the meeting with the election of the officials.
Cllr Frank Bryant was proposed for Chairman by Cllr Neal and seconded
by Cllr Lawson, all Councillors were in favour.
The Chairman then took over the running of the meeting.
Cllr Mrs Plummer was proposed by Cllr Bridger as Vice Chairman, this was
seconded by Cllr Neal, and all Councillors were in favour.
The co-option of two new councillors then took place; these were Mr Ian
Newton and Mrs Ria Bristow.
Public Consultation
2009/036 Apologies for Absence
Cllr Cattaway.
2009/037 Declaration of Interest.
Cllr Plummer regarding grass cutting.
Cllr Neal, Cllr Plummer and Cllr Young all declared an interest with regard
to their expenses that were to be paid this month.
2009/038 Minutes
The minutes of the Council meeting on the 4th of April 2009 were agreed
and signed that these minutes are a correct and true record.
2009/039 Financial Matters
PAYMENT SCHEDULE
The total cost to the Parish Council for September was the sum of £3919.17.
This was agreed, proposed and seconded.
The Clerk reported that the internal review was now complete and the external
audit paperwork will be completed and signed at the next council meeting
in June.
Cllr Plummer noted that she had received a quotation for the signs for
the Village Hall and further discussion will take place at the next meeting
when further quotations have been received.
2009/040 Planning Matters
2/2009/0128 Little Trodgers – Application Withdrawn.
2/2009/0080 21 Plowman Close – Grant of Planning Permission.
2009/041 Reports from County and District Councillors
NDDC – Cllr Dowden reported that the Parish Council will be getting
a request letter from an organisation called ‘night stop’ requesting
some help with funding.
Cllr Dowden also reported the amount of money that had been spent on
the ‘Dorset
partnership for older people’.
He asked the council whether they had received any paperwork regarding
the local development framework.The clerk confirmed they havn’t as
yet.
PARISH – The councillors discussed various issues involving the
parish.
Cllr Neal reported that they hoped to have a rough draft of the VDS by
the end of June.
The ever increasing water bills were again discussed and the clerk was
requested to write to the allotment holders to ask their ideas on ways
of meeting these costs. Action Item 06/09.
It was also requested that the clerk consult Mr Crocker regarding the space
by Salisbury Street.
It was confirmed that the roads meeting will be on the 11th of June and
Cllr Fox will pass on information regarding the SID’s to the clerk
for the meeting.
Cllr Snow reported that he had spoken with the Cricket Club and they have
the shed and machinery covered under their insurance policy, so they will
deal with any repairs.
It was proposed by Cllr Plummer that we purchase a new anti leak tap for
the allotment site; this was seconded by Cllr Chant.
Cllr Lawson reported that the Village Hall kitchen improvements are on
schedule and they are also going to install a dishwasher from a grant they
have received, the balance being very kindly paid by Christine Frith.
Cllr Plummer reported that she had been approached by St Gregory’s
PTFA regarding funding for a roof for their swimming pool. The Chairman
requested that any ideas and plans they have should be presented to the
Council.
Cllr Chant reported that the footpath gate that had been vandalised in
Ashley road had now been repaired with a new galvanised gate. He also noted
that diversions had been finalised on footpaths 12, 21 and 23.
Cllr Chant explained that he was very concerned over the recent cutting
of the verges and the environmental impact this has. The clerk to write
to DCC on behalf of the council explaining these concerns. Action Item
07/09.
The Chairman reported that he had met Cllr Cattaway our DCC Councillor,
regarding issues with our roads. Cllr Cattaway told the Chairman that
the potholes in Church Hill had to be 40mm deep before they would be
filled in, but we could apply for Church Hill to be re surfaced. It was
proposed by the Chairman that we apply to DCC to get Church Hill re surfaced;
this was seconded by Cllr Plummer. Action Item 08/09.
Cllr Plummer said that she was disgusted that DCC had no intention of
filling in the potholes and proposed that the clerk write to them to
explain this, this was seconded by Cllr Snow. Action Item 09/09.
Cllr Chant reported on the Homecoming celebration, the Chairman is to
attend and give a short presentation.
2009/042 Clerk’s Report
The clerk gave an update on some issues she had been dealing with over
the month.
2009/043 Correspondence
The Chairman read out the letters of correspondence that the Clerk had
received.
2009/044 Chairman’s Urgent Business
The Chairman requested that if Councillors had items to go on the agenda
then they should let the clerk know in good time for the meeting, so they
can be put on the agenda.
2009/045 Press Release
There were none.
2009/046 Date of next meeting
Insurance Meeting Tuesday 26th of May 2009 in the Village Hall.
Monday 1st of June Parish Council Meeting in the Village Hall at 7pm.
There being no further business the meeting was closed at 8.50pm
Chairman………………………….
Date……………………..
| ACTION LIST: |
| 43/06 |
Mrs Locke to find out from the Tennis Club some more information
regarding a practice wall in the Recreation Ground. |
Mrs Locke. On going |
| 20/07 |
Quotations to be obtained for the wall at the entrance
to the Recreation Ground to be repointed and the also the wall in Burton
Street car park. |
Clerk. |
| 25/07 |
To order the Village Hall Signs |
On hold until the playarea is completed. |
| 06/08 |
The Clerk to obtain some more quotations for the
work at the allotments. |
Clerk. |
| 43/08 |
The clerk to contact DAPTC regarding information about
Public Liability insurance. |
Clerk - ongoing. |
| 05/09 |
The clerk to obtain some quotations to refurbish the
gates at the
Entrance to the recreation ground and cemetery. |
Clerk. |
| 06/09 |
The clerk to write to allotment holders to seek
their views
With regard to the increased water costs. |
Clerk. |
| 07/09 |
The clerk to write to DCC regarding the cutting
of the verges. |
Clerk. |
| 08/09 |
The clerk to write to DCC to request that Church
Hill is re surfaced. |
Clerk. |
| 09/09 |
The clerk to write to DCC to explain the Councils
disgust that The pot holes in Church Hill are not going to be filled
in. |
Clerk. |
