Parish Office: 6 New Street, Marnhull, Dorset, DT10 1PY

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Minutes of the Parish Council Meeting held on Monday 6th July 2009 at 7.00pm in the Village Hall..

Present:	Chairman	Cllr Bryant
		Cllr Neal Cllr Chant Cllr Lawson Cllr Plummer Cllr Young Cllr Bristow Cllr Newton Cllr Wilson Cllr Bridger
Cllr Cattaway – DCC Councillor
The Clerk Sally Upshall and Dr Miller – Chairman of the Village Hall Committee.

There was one member of the public present.

Public Consultation
Mr Pender-Cudlip thanked the Parish Council and its representatives for a very successful Homecoming Celebration. One hundred people attended with eighty four paying for tickets. This raised the Poppy appeal a £420 with the raffle contributing £132 to go towards Help the Hero’s.
Mr Pender-Cudlip also reported on the Moviola’s progress and explained that most weeks have been making a small profit, with only a few where the takings have had to be subsidised from the grant the Parish Council awarded. Mr Pender-Cudlip said that no further funding from the Parish Council will be required. The evening for the Moviola has changed to the second Sunday of the month.

The Chairman thanked the British Legion for all their hard work in making the Homecoming Celebration a success.

Dr Miller reported that the Garden Club had raised £435.80 for their open gardens day. This will be split between the Air Ambulance and Help for Hero’s.

Dr Miller thanked the Parish Council for the help they have given the Village Hall over the years. He also requested that he had some input into where the signs for the Village Hall are to be placed which the Chairman agreed.
The Chairman raised the point of the Parish Council’s usage of the Village Hall, and Dr Miller confirmed that the Parish Council have free use of the hall when required.

2009/069 Apologies for Absence
Cllr Snow/ Cllr Dowden.

2009/070 Declaration of Interest.
Cllr Plummer regarding grass cutting and Cllr Chant for expenses.

2009/071 Minutes
The minutes of the Council meeting on the 1st of June 2009, the roads meeting on the 11th of June 2009 and the Planning minutes dated the 26th of June 2009 were agreed and signed that these minutes are a correct and true record.

2009/072 Financial Matters

Cllr Plummer left the room when grass cutting was discussed. Cllr Plummer returned.

The Chairman proposed that we pay the item on the payment schedule for the hire of the Village Hall, this was seconded by Cllr Lawson.

PAYMENT SCHEDULE
.
The total cost to the Parish Council for May was the sum of £6044.43. This was agreed, proposed and seconded.

The Chairman requested that the Clerk keep a check on how much time it takes her to produce the Financial Statement each month.

The Chairman also noted that he checked the bank reconciliation and the accounts were balanced with the statements up to the 23rd of June 2009.

2009/073 Planning Matters

2/2009/0252/PLNG    Rose Cottage, Marnhull
Grant of Planning Permission.

2/2009/0172/PLNG    Moorcourt Farm, Marnhull
Application Withdrawn.

2/2009/0345/PLNG    Little Trodgers, Sodom Lane
Grant of Planning Permission.

2/2009/0321/PLNG    2 Kingsmill Cottages, Common Lane
Grant of Planning Permission.

2009/074 Reports from County and District Councillors
NDDC – Cllr Cattaway reported on behalf of Cllr Dowden that the planning application to erect wind turbines at Silton had been refused.
DCC – Cllr Cattaway reported that he was glad to be re-elected in his role as County Councillor. He also was still continuing with the adult and social care portfolio. He noted that there were twenty new members at County Hall and the cabinet had not yet had its first meeting.

PARISH –
VDS – The VDS steering committee has not meet for a few months, but all is progressing as it should be.

Cllr Newton has agreed to make the matter of the Marnhull 25 forward. He has meet with Mr Lloyd and got all the relevant information and will carry on getting some further quotes for the work.

Cllr Plummer left the room.

The situation with the grass cutting in the Cemetery was discussed and in future the clerk will let Mr Plummer know when there is to be a funeral so the grass can be cut.

Cllr Plummer returned.

After discussion it was proposed by Cllr Plummer that the Cemetery internment costs would be left as they were, this was seconded by Cllr Wilson.

After discussion the clerk is to get another quote for work at the allotments.

Cllr Young reported on the progress and costs involved with the practice wall. The Tennis Club are willing to put £1000 towards the cost. After discussion it was decided to try and find a local structural engineer to help with this project. Cllr Young also noted that the new notice boards should be ready within the next couple of weeks.

Cllr Bristow is to take on the Henstridge Airfield portfolio.

The play area report came back with a few minor faults which Mrs Locke and Mr Clark have rectified.

Cllr Bridger reported that he had had a site inspection with a representative from Wessex Water regarding our increased water costs. They are looking into the billing regarding the sewage and will let us know in due course. Mr Miller will be kept informed.

It had been requested that Parish Council purchase two new litter bins. This was proposed by the Chairman and seconded by Cllr Plummer, the clerk to find out cost. Action Item 11/09.

After discussion it was decided that a small group of Councillors would meet and look at the best sites for the signs.

It was requested that the Clerk find out if the cost quoted for the speed painted signs on the road was for one or two. Cllr Cattaway said that he would speak with Andrew Bradley and find this out. Cllr Cattaway also said that he was in discussion with Andrew Bradley regarding the 30mph speed limit to be introduced along Stoney Lawn, to try and make it safer for pedestrians.

The Clerk to find out what actually DCC mean when they say restructuring of the road and if there is any chance of having the work brought forward. To also get a clear indication of the length of the road in question. Action Item 12/09.

The clerk to pass on Andrew Bradley’s email to Phil Sugrue for his comments. Action Item 13/09.

The clerk to get an up to date schedule of the street cleaning services. Action Item 14/09.

2009/075 Clerk’s Report
The clerk will have no power to her office on Wednesday 8th of July. Any urgent matters please contact the Chairman.

2009/076 Correspondence
The Chairman read out the letters of correspondence that the Clerk had received.

2009/077 Chairman’s Urgent Business
The matter of the Google Camera Car and Street Map were discussed and it was agreed that there were no means available to exclude Marnhull or any part thereof. Anyone with concern about the subject and not having their own internet access, is requested to contact the parish clerk.

2009/078 Press Release
There were none.

2009/079 Date of next meeting
Parish Council Meeting Monday 3rd of August at 7pm in the Village Hall.

The meeting was closed at 9.25pm.

Chairman…………………………. Date……………………..

 

ACTION LIST:
43/06	Mrs Locke to find out from the Tennis Club some more information regarding a practice wall in the Recreation Ground.	Mrs Locke. On going
20/07	Quotations to be obtained for the wall at the entrance to the Recreation Ground to be repointed and the also the wall in Burton Street car park.	Clerk.
06/08	The Clerk to obtain some more quotations for the work at the allotments.	Clerk.
05/09	The clerk to obtain some quotations to refurbish the gates at the Entrance to the recreation ground and cemetery.	Clerk.
10/09	The clerk to get Topple Testing completed in the Cemetery.	Clerk
11/09	The clerk to find out costs for two new litter bins.	Clerk.
12/09	The clerk to find out the length of road which is to be re surfaced.	Clerk
13/09	The clerk to pass on Andrew Bradley’s e-mail to PC Sugrue for his comments.	Clerk.
14/09	The clerk to get an up to date schedule for the street cleaning.	Clerk