Minutes
of the Parish Council Meeting held on Monday 2nd February 2009 at 7.00pm
in the Pavilion.
| Present: |
Chairman |
Cllr Bryant |
| |
|
Cllr Neal
Cllr Lawson
Cllr Chant
Cllr Scott-Nelson
Cllr Plummer
Cllr Fraser
Cllr Bridger |
| The Clerk Sally Upshall |
| Cllr Dowden – NDDC Councillor |
Public Consultation
Mr Watson attended the meeting to inform the Council of the situation with
the Moviola plans. At present it is not breaking even, it needs at least
forty people to break even, but would be better to have around sixty.
They are going to start an advertising campaign to try and increase numbers.
2008/136 Apologies for Absence
Cllr Young, Cllr Snow, Cllr Cattaway.
2008/137 Declaration of Interest.
Cllr Scott-Nelson- St Mary’s School, Cllr Fraser – St Mary’s
School. Cllr Plummer – Cemetery grass cutting.
2008/138 Minutes
The minutes of the Council meeting on the 1st of December 2008, and the
planning meetings on the 13th of December 2008 and the 10th of January
2009 were agreed and signed that these minutes are a correct and true
record.
2008/139 Financial Matters
PAYMENT SCHEDULE
The total cost to the Parish Council for September was the sum of £3284.22.
This was agreed, proposed and seconded.
The Chairman reported on the meeting that he, Cllr Lawson, Cllr Neal and
the Clerk had with Kim Harden regarding the internal audit of our accounts.
Mr Harden has received from the Clerk information regarding our financial
regulations and standing orders and once he has read it all he will issue
the Parish Council with a letter of appointment. He has agreed that he
will meet with the Clerk to discuss ways of improving the current system
of accounts.
The Chairman then reported on the meeting that was held with Tony Stevens
from DCC outside the Post Office, regarding the problems with the kerb.
Various issues were discussed and Tony Stevens will send the clerk a revised
quotation with the increased length of kerb. Several other issues were
discussed these included, the pavement outside Moonfleet Cottage, the handrail
alongside the kerb by the post Office, and the water leak in Burton Street.
Mr Stevens said that he will look into these issues and let the clerk have
quotations.
2008/140 Planning Matters
The Chairman reported that Marnhull Quarry has put in a planning application
to increase its working hours.
15 Stoney Lawn – Grant of Planning Permission.
Public Path Diversion Application under s257 of Town and Country Planning
Act 1990.
29 Ashley Road – Grant of Planning Permission.
2008/141 Reports from County and District Councillors
NDDC – Cllr Dowden reported that NDDC did not have the up to date
routes of the footpaths within the Village. Cllr Chant is looking into
getting an up to date map of paths and will forward onto NDDC. Cllr Dowden
also reported on the problems with getting through to NDDC at present due
to the increase in volume of calls. The benefit claims have gone up by
38% in recent months due to the recession. Cllr Dowden asked people to
be patient and their concerns will be dealt with.
PARISH – The Chairman proposed that the mobile shop application to
use the Village Hall car park be refused, this was seconded by Cllr Scott-Nelson.
All were in favour.
Following discussion it was proposed by Cllr Chant that the flower tubs
that are in Philips Road at present be relocated to the Village Hall, this
was seconded by Cllr Scott-Nelson. All were in favour apart from the Chairman
who was against the proposal.
Cllr Scott- Nelson to contact Cllr Snow re: the moving of the tubs. Cllr
Lawson to contact the Village Hall committee.
2008/142 Action Update
The Chairman gave an update on the Action List. Please see attached list
for information.
The football and tennis wall is to be built, work starts in July.
2008/143
Clerk’s Report
The Clerk informed the Council that the Charity Commission returns
are now up to date.
The Clerk to let Cllr Bridger have copies of the last year’s water
bills to see if usage of water rate has increased.
The situation with the problem of dog fouling was discussed. The clerk
to contact NDDC to try and obtain some more coloured dog fouling notices.
Action Item 01/09.
Mr Watson to put a notice in the Marnhull Messenger regarding this
problem. It was also noted that dogs should be kept under control on
the footpaths
around the village.
The Clerk reported that in accordance with the Freedom of Information
Act she will display on the notice boards information that should be
available
to view.
2008/144 Correspondence
The Chairman read out the letters of correspondence that the Clerk had
received.
Cllr Chant noted at this point the problems that the parents at St Mary’s
school were having with the icy conditions on the lanes around the school.
Mrs Denham is going to put it into writing to the clerk. When this is received
the clerk will forward it onto Cllr Cattaway our DCC Councillor.
The Council also had a complaint regarding the hedges in Chippel Lane.
The clerk had previously contacted Mr Crocker about these hedges. It was
proposed by the Chairman that the council get DCC to attend to the hedges
and send the bill to the landowner. This was seconded by Cllr Bridger.
Cllr Chant noted that there is a gully outside Carraway Lane that needs
attending to. The clerk to forward this onto Cllr Cattaway.
2008/145 Chairman’s Urgent Business
The Chairman read out a letter from Mr Plowman regarding the Skatepark.
The Council will follow this up further when the information from GBH
Engineering Ltd becomes available.
The Chairman also reported that the Post Office had reached the regional
finals in the Country Shop and Post Office award, and all the Council wish
them good luck in the finals.
The Homecoming day was also discussed and it was proposed by the Chairman
that Cllr Chant and Cllr Snow attend the meeting on behalf of the Parish
Council with members of the British Legion, to form a Steering Group. This
was seconded by Cllr Neal.
2008/146 Press Release
There were none.
2008/147 Date of next meeting
Thursday the 12th of February 2009 at 7pm in the Village Hall – Meeting
regarding issues concerning road users.
Monday 2nd of March Parish Council Meeting in the Village Hall at 7pm.
There being no further business the meeting was closed at 8.25pm
Chairman………………………….
Date……………………..
| ACTION LIST: |
| 43/06 |
Mrs Locke to find out from the Tennis Club some more information
regarding a practice wall in the Recreation Ground. |
Mrs Locke. On going |
| 20/07 |
Quotations to be obtained for the wall at the entrance
to the Recreation Ground to be repointed and the also the wall in Burton
Street car park. |
Clerk. |
| 25/07 |
To order the Village Hall Signs |
On hold until the playarea is completed. |
| 06/08 |
The Clerk to obtain some more quotations for the
work at the allotments. |
Clerk. |
| 41/08 |
The clerk to contact NDDC regarding an overhanging tree
in Burton Street. |
Clerk. |
| 43/08 |
The clerk to contact DAPTC regarding information about
Public Liability insurance. |
Clerk - ongoing. |
| 47/08 |
The clerk to arrange a meeting concerning the verges
outside the
Post Office. |
Clerk. |
| 48/08 |
The clerk to look at the past water bills to see
if there had been
an increase. |
Clerk. |
| 01/09 |
The Clerk to contact NDDC to obtain some more dog
fouling
Notices for the Village. |
Clerk. |
