Minutes of the Parish Council Meeting held on Monday 3rd of November 2008
at 7.00pm in the Village Hall
| Present: |
Chairman |
Cllr Bryant |
| |
|
Cllr Neal
Cllr Lawson
Cllr Young
Cllr Snow
Cllr Chant
Cllr Plummer
Cllr Fraser
Cllr Scott-Nelson
|
| The Clerk Sally Upshall |
Public Consultation
Mr Powell spoke regarding the issue with safety in the village, particularly
around Nash Lane and Haines Lane. As advised at the last meeting he had
contacted Dorset County Council and Mr Mike Brock came out and had a
site meeting with him. The meeting was successful and Mr Brock had said
that some action will be taken to help make the roads safer.
Mr Powell also stated that he was disappointed with the Parish Council
in regards to his concerns and felt that there should have been more done
by the Parish Council. The Chairman assured Mr Powell that the Parish Council
takes road safety very seriously. The Chairman had also recently attended
a seminar at Dorset County Council on this subject and informed the meeting
as to DCC's future Policy on Roads and Highways. A leaflet was distributed
to Councillors at this meeting and explains the Policy in more detail -Anyone
wishing for a copy should contact the Parish Clerk in the first instance.
Mr Lloyd spoke regarding the agenda and asked if it could be more informative
so the public are more aware of the issues being discussed. He again noted
that the disabled spaces in the Village Hall car park were not the correct
size, a matter which the clerk is investigating at present. He also urged
the Council not to put the precept up this year. He also asked as to when
there would be a full compliment of councillors, but it was explained the
Parish Council can only co-opt people onto the Council if they put their
names forward.
2008/112 Apologies for Absence
Cllr Bridger, Cllr Cattaway and the RFO.
The Chairman explained that Cllr Cattaway had been ill, but was now on
the road to recovery. The Parish Council send him their best wishes.
2008/113
Declaration of Interest.
Cllr Plummer – Grass cutting.
Cllr Scott-Nelson- St Mary’s School.
Cllr Fraser – St Mary’s School.
2008/114 Minutes
The minutes of the Council meeting on the 8th October 2008, and the planning
meeting on the 19th of September and the 3rd of October were agreed and
signed that these minutes are a correct and true record.
The Chairman brought up the point that had been made at the recent training
event by DAPTC regarding the minutes. It is not necessary to have every
word in the minutes, but what should be recorded is the subject, the
proposal and the decision. It was proposed by the Chairman to give this
a three
month trial, seconded by Cllr Snow. All were in favour.
The format of the agenda was discussed, but apart from deleting a couple
of items no further action deemed necessary at present.
2008/115 Financial Matters
PAYMENT SCHEDULE
Cllr Plummer left the room whilst the item concerning grass cutting was
approved.Cllr Plummer re-entered the room.
The total cost to the Parish Council for September was the sum of £4223.25.
This was agreed, proposed and seconded.
The situation with the
clerk’s IT system was discussed.
It was proposed by Cllr Neal that the Parish Council authorise the clerk
to spend up to £200 on an outside company to come in and get the
system working correctly. This was seconded by Cllr Plummer.
The Parish Council will supply £2 to Christian Care for a wallet
with some information regarding the Parish Council added into the welcome
pack.
Mr Stokes was due to cut the hedge around the Recreation and surrounding
road areas the following day. After discussion it was felt that an amendment
to the original proposal was required. Cllr Snow was authorised to spend
up to £200 on the hedge cutting to ensure that all debris is also
collected from the road. This was proposed by Cllr Plummer and seconded
by Cllr Chant and all Councillors were in favour.
The RFO resigns on the 28th of November 2008 and the Parish Council has
had no further applications to date. It was proposed by the Chairman that
the Clerk resumes the responsibility of the RFO together with the extra
hours. This was seconded by Cllr Neal, with all in favour.
To be placed on the next agenda Financial Working Party.
The quotations obtained for notice boards were discussed and the decision
is to be on the December agenda
2008/116 Planning Matters
The Chairman asked all Councillors as to whether they were still happy
with the committee structure to which they all replied that they were.
2008/117
Reports from County and District Councillors
Cllr Dowden NDDC Councillor – He noted that he had had a request
from Citizens Advice Bureau regarding grants and would send a copy of the
information to the clerk.
Cllr Neal gave a brief update on the Village Design Statement.
Cllr Chant gave a brief update on Roads and Footpaths.
Cllr Lawson noted that the AGM of the Village Hall was on the 25th of November
2008.
Cllr Plummer gave a brief update on the Jungle Hut.
Cllr Snow reported on quotes he had obtained for work in the Recreation
Ground. Cllr Snow proposed that the Council accept the Treewise quote,
seconded by Cllr Lawson and all in favour.
Cllr Snow also reported on the problem with the Chestnut tree in the play
area and that it needed a full report from a tree expert. The Chairman
proposed that the Council authorise Cllr Snow to spend up to £200
on this report, this was seconded by Cllr Neal and all Councillors were
in favour.
Cllr Young noted that there had been an article in the Blackmore Vale Magazine
regarding sewage being sprayed on the fields. The clerk to contact DAPTC
to find out if there is a code of conduct that farmers must adhere to. Action Item 47/08.
The street lighting programme in Marnhull that was rumoured to have been
put on hold is now going ahead.
Mud on Roads – This was discussed by the Councillors and the Chairman
proposed that the clerk write to Dorset County Council to ask them what
their policy is concerning this issue and expressing our concerns. This
letter also to be copied to Bartlett contractors in Hinton St Mary. This
was seconded by Cllr Lawson and all Councillors were in favour.
Cllr Scott-Nelson wanted it recorded in the minutes that he was very disappointed
on the lack of police presence at the meeting, therefore missing the Parish
Council’s concerns over the issues of speeding tractors and the mud
on the roads.
The decision regarding the Public Liability insurance was deferred to
the next meeting.
2008/118 Action Update
The Chairman gave an update on the Action List. Please see attached list
for information.
2008/119 Clerk’s Report
The clerk reported that she had obtained some quotations for the work to
the computer system as discussed above.
2008/120 Correspondence
The Chairman read out the letters of correspondence that the Clerk had
received.
2008/121 Chairman’s Urgent Business
The Chairman proposed that the council have a recess in January, this was
seconded by Cllr Young and all were in favour.
2008/122 Press Release
There were none.
2008/123 Date of next meeting
The next Parish Council Meeting will be on Monday 1st of December 2008
in the Village Hall at 7.00pm.
There being no further business the meeting
was closed at 9.45pm
Chairman………………………….
Date……………………..
| ACTION LIST: |
| 43/06 |
Mrs Locke to find out from the Tennis Club some more information
regarding a practice wall in the Recreation Ground. |
Mrs Locke. On going |
| 20/07 |
Quotations to be obtained for the wall at the entrance
to the Recreation Ground to be repointed and the also the wall in Burton
Street car park. |
Clerk. |
| 25/07 |
To order the Village Hall Signs |
On hold until the playarea is completed. |
| 06/08 |
The Clerk to obtain some more quotations for the
work at the allotments. |
Clerk. |
| 29/08 |
The Clerk to obtain quotes for the new notice boards. |
Clerk – completed. |
| 41/08 |
The clerk to contact NDDC regarding an overhanging tree
in Burton Street. |
Clerk. |
| 43/08 |
The clerk to contact DAPTC regarding information about
Public Liability insurance. |
Clerk - ongoing. |
| 47/08 |
The clerk to arrange a meeting concerning the verges
outside the
Post Office. |
Clerk. |
